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Host organizations may participate in this program for two consecutive
years. Interested sites are requested to notify JOI prior to submitting
their applications - by late November, if at all possible. JOI prefers
to conduct a site visit before applications are submitted in order to
meet all of the parties involved with bringing the JOI coordinator to
the site.
Eligibility
Criteria
501 (c) 3 not-for-profit organizations, universities with strong community
outreach commitments as part of their mission, or K-12 school systems
that conduct outreach programming on Japan in the southern and midwestern
regions of the United States are eligible. Organizations from the following
states are welcome to apply: AL, AR, FL, GA, IL, IN, IA, KS, KY, LA, MN,
MI, M0, MS, NE, NC, ND, OH, OK, SC, SD, TN, TX, VA, WI.
Program
Benefits
The hosting organization receives the benefit of having a native Japanese
join the organization at minimal cost to the organization. Each program
year, the coordinator will bring to the hosting organization a materials
stipend of $1,000 ($1,000 also provided in the second year) and travel
stipend of $750 (the travel stipend increases to $1000 in the second year
of participation). A $200 monthly housing stipend is provided to the site
to help defray a small portion of the costs for utilities and basic cooking
ingredients while the coordinator is housed.
The materials stipend is to be used to purchase materials that would
enhance the outreach abilities of the hosting organization. Such materials
can include videos, books, magazines as well as materials for cultural
presentations such as food and paper. The travel stipend is to be used
to cover mileage or other travel expenses of the coordinator so that the
coordinator can serve surrounding communities. (Please see Coordinator
to view the financial support provided by JOI to the coordinator.)
Host Organization Responsibilities
The host organization provides housing (host family, dormitory or
apartment) to the coordinator at no
cost to the
coordinator. The host organization also provides the coordinator with
desk space, access to office equipment such as a computer, printer, copier,
and telephone as well as a "supervisor." Accepted host
organization sites appoint supervisors. These supervisors agree to:
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Communicate expectations that the host organization has of the coordinator. |
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Attend
a two-day workshop in early August during both years of participation.
(Travel expenses up to $350 reimbursed. Lodging and meals during
the workshops are covered.) |
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Help the coordinator adjust to the community as well as introduce the coordinator to the community. |
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Guide coordinator through activity plan that is in
line with the host organization's mission. |
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Provide
regular feedback (performance review) to the coordinator for at
least the first three months then once monthly thereafter or as
needed by mutual agreement. |
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Assume
financial responsibilities once resource and travel stipends are
depleted. The hosting organizations will assume financial responsibility
to cover outreach related to mileage of the coordinator as well
as purchase of resources to support the outreach initiative. |
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Report
quarterly the
coordinator's successes and challenges to TLI and CGP . |
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Agree to serve as a mentor to subsequent supervisors. |
CGP and TLI hope that JOI
will assist the host organizations to enhance their missions by providing
temporary staff to help build broader support of the organization by
having another advocate working toward sharing information about Japan
to a wider audience. In order for the coordinator's presence to be of
ultimate value, CGP and TLI ask that the supervisor, hosting organization
and coordinator work together to evaluate coordinator activities by
determining whether the activity can be duplicated by a local volunteer
or taken over by staff upon the coordinator's departure.
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