Host Organizations

Application Form: PDF file or MS word file


Host organizations may participate in this program for two consecutive years.

Eligibility Criteria
501 (c) 3 not-for-profit organizations, universities with strong community outreach commitments as part of their mission, or K-12 school systems that conduct outreach programming on Japan in the southeastern region of the United States are eligible. (Beginning with the 2009-2011 program cycle, TLI and CGP will expand the JOI program to include the following states: AL, AR, FL, GA, IL, IN, IA, KS, KY, LA, MN, MI, M0, MS, NE, NC, ND, OH, OK, SC, SD, TN, TX, VA, WI.)

Program Benefits
The hosting organization receives the benefit of having a native Japanese join the organization at minimal cost to the organization. Each program year, the coordinator will bring to the hosting organization a materials stipend of $1,000 ($1,000 also provided in the second year) and travel stipend of $500 (the travel stipend increases to $750 in the second year of participation). A $200 monthly housing stipend is provided to the site to help defray a small portion of the costs for utilities and food to house the coordinator.

The materials stipend is to be used to purchase materials that would enhance the outreach abilities of the hosting organization. Such materials can include videos, books, magazines as well as materials for cultural presentations such as food and paper. The travel stipend is to be used to cover mileage or other travel expenses of the coordinator so that the coordinator can serve surrounding communities. (Please see page 2 - click on page 2 above - in order to view the financial support provided by JOI to the coordinator.)

Host Organization Responsibilities
The host organization provides housing (host family, dormitory or apartment) to the coordinator at
no cost to the coordinator. The host organization also provides desk space for the coordinator as well as a "supervisor."  Accepted host organization sites appoint supervisors. These supervisors agree to:

Communicate expectations that the host organization has of the coordinator.

Attend two three-day workshops in early August and October. Participants will meet for a final workshop in early August of the second program year. (Airfare or mileage up to $325 reimbursed. Lodging and meals during the workshops are covered.)

Help the coordinator adjust to the community as well as introduce the coordinator to the community.

Guide coordinator through activity plan that is in line with the host organization's mission.

Provide weekly feedback (performance review) to the coordinator for at least the first three months then once monthly thereafter or as needed by mutual agreement.

Assume financial responsibilities once resource and travel stipends are depleted. When mutually agreed upon, the hosting organizations will assume financial responsibility to cover outreach related to mileage of the coordinator as well as purchase of resources to support the outreach initiative.

Report quarterly the coordinator's successes and challenges to TLI and CGP .

Agree to serve as a mentor to subsequent supervisors.

CGP and TLI hope that JOI will assist the host organizations to enhance their missions by providing temporary staff to help build broader support of the organization by having another advocate working toward sharing information about Japan to a wider audience. In order for the coordinator's presence to be of ultimate value, CGP and TLI ask that the supervisor, hosting organization and coordinator work together to evaluate coordinator activities by determining whether the activity can be duplicated by a local volunteer or taken over by staff upon the coordinator's departure.